INDEEDY BINGO IN-PERSON EVENTS
TERMS & CONDITIONS
This agreement (‘Agreement’) made on date of booking between Indeedy Inc.’s entertainment show, Indeedy Musical Bingo (the ‘Artist’) and you (the ‘Company’) for an event to take place on the date and time slot booked via indeedybingo.com at your chosen venue (the ‘Venue’). It is hereby agreed and declared that the Artist and the Company will be bound to every provision of this Agreement. No agreement will exist unless and the ‘terms and conditions’ box is ticked upon booking. The Artist may make further conditions that will be attached to this Agreement and form part of it.
This agreement governs the planning and performance of Indeedy Musical Bingo for corporate entertainment for the Company.
1. Booking & Planning Process
1.1 To confirm a booking, we require payment up front which will secure the date for your event. We will not be able to ‘reserve’ or ‘pencil in’ a date without payment. Payments are accepted by bank transfer or credit card, however a 3.5% processing fee applies to credit card transactions.
1.2 Travel & Accommodation
For events outside of Central London, the Company will cover the Artist’s travel, meals, and accommodation. The hotel choice must be approved by the Artist before a reservation is made, and will include breakfast.
1.3 The Company will work alongside the Artist during the planning process to ensure a successful event, and respond to emails and questions in a timely fashion.
1.4 The Artist is not responsible for any venue-related costs, including hire, food, drink, or building damages incurred during the event.
1.5 The Company will adhere to the timings and structure of the event as agreed in advance between the Company and the Artist.
2. Promotion, Imagery, Video, and Marketing
2.1 If the Company would like to promote their event internally, they must strictly adhere to the brand guidelines as provided by the Artist. In any promotion or marketing for the event, the Artist should always be referred to as the full brand name ‘Indeedy Musical Bingo’, and never simply ‘musical bingo’ or ‘a musical bingo night’.
2.2 The Company may not publicly promote the performance by the Artist for the purpose of increasing attendance. However, the Artist welcomes any social sharing and encourages this during the event as it adds to the positive atmosphere.
2.3 The Company may not sell tickets to the public for this event.
2.4 The Company may only use approved photos and videos to internally promote the Artist appearance at the event.
2.5 The Artist must first give approval for video and photography at the event. Any photos and video footage of the Artist performance must be shared with the Artist after the performance.
3. Artist Requirements
3.1 The Artist will require a green room or similar at the event venue where they can safely store their belongings, change into costume, and rest during breaks. The green room will contain: a mirror, enough seating for all performers, a lock on the door, and the artist rider.
3.2 An artist rider will be provided at events in the green room, which includes drinks, snacks, and dinner if setup time is before 6pm. The rider will include: water, bubbly (dry cava/prosecco), white or red wine, craft beer and vegan snacks. For events where dinner is provided, please contact us as some of our team have dietary requirements.
4. Finance and Compliance
4.1 Agreed Financial Arrangement
A flat fee (excluding travel, subsistence, and accommodation) has been agreed between the Company and the Artist for the performance. Full payment is to be paid by the Company in order to secure the date for the event. The Artist reserves the right to offer this date to other parties until payment is received.
4.2 Insurance
The Artist maintains employers liability insurance up to £10m and public liability insurance up to £5m, provided by Maltings, policy number MHGB3298886XB. A copy of the insurance certificate will be provided upon request.
4.3 Force Majeure and Cancellation
The Artist and its authorised officers may at any time and in their absolute discretion:
- cancel the performance due to reasons beyond its control without being or becoming liable for any loss, damage, remuneration or inconvenience suffered by the Company, or any other person, as a result of the cancellation
- terminate this Agreement in the event of war, riots, civil commotion, quarantine, royal demise or any act of God, without paying any form of remuneration
4.4 In the case of the Company cancelling an event, a 50% refund of the total amount will be given if the cancellation occurs 30 days before the event is to take place. The deposit of 50% covers staff hours spent on the organising of the event, as well as materials bought in or designed in advance, and therefore is non-refundable. Any cancellation less than 30 days will not be refundable, however postponements will be considered on a case-by-case basis.
5.6 Indemnity
The Artist, its officers, and servants shall not be held liable for any actions, claims, demands, damages, expenses whatsoever, no matter how arising, in respect of:
- any breach by the Company of warranties and undertakings given hereunder;
- any negligent act or omission by the Venue resulting in accident, loss, injury or illness or any incapacity suffered or contracted by any person;
- any loss, theft or damage by a third party of or to any property left, deposited, or belonging to the Company or the Venue;
5.7 Assignment
Neither of the parties shall be entitled to assign or subcontract their respective rights and obligations under this Agreement without the prior written consent of the other.
5.8 General
This agreement may not be varied unless it is by written agreement signed by an authorised representative of each party.
5.9 Law and Jurisdiction
This agreement shall be governed by the laws of England and Wales and both parties submit to the exclusive jurisdiction of the courts of England and Wales.
Your booking is bound with these terms and conditions, and can be confirmed via ticking the box via our booking page, or upon instruction of our services (i.e. deposit payment or invoice payment). The link to these terms and conditions is communicated on each invoice. If you have any questions, please email info@indeedybingo.com.
Indeedy Bingo c/o Indeedy Inc.
45 Mildmay Avenue
London N1 4FD
United Kingdom